Workspaces, lists and categories

Hitaji gives you three ways to separate work. Used well they keep things findable; used all at once, on day one, they just make the form longer. Here is what each is actually for.

Workspaces — who can see it

A workspace is the real boundary. A personal workspace is yours alone. An Organization Workspace is shared with your team, and only appears if you belong to an organisation.

This is the one decision that is awkward to change later, so it is the one the task form asks you first. The rule of thumb: if anyone else might ever need to see it, put it in a shared workspace now.

Categories and lists — how you slice it up

Inside a workspace, projects and folders group related work. Both are optional, and both can be created without leaving the task form — start typing a name in either box and Hitaji offers to create it.

Most people do not need both. Pick whichever matches how you actually think about your work, and ignore the other until you feel the lack of it.

Subtasks, for work that has parts

When a task turns out to be several things, open it and use Add subtask. The parent shows a progress bar and a count of how many are done.

Subtasks go one level deep — a subtask cannot have subtasks of its own. If you find yourself wanting that, what you have is probably a goal or a work plan rather than a task.